What we hold
about you.

Who is responsible

UIE Ltd, a company registered in England and Wales with number 17334450 is the controller of the personal data described here. Write to contact@uieglobal.com for anything in this notice, including a request to exercise a right below.

What we collect, and why

When you enquire. The form on this site asks for your name, your company or family office, a work email address and the role you hold, and lets you describe what you are moving. We use it only to reply and to decide whether we can act. The lawful basis is our legitimate interest in responding to an approach made to us, and taking steps at your request before any contract.

When we act for you. Arranging a transaction requires more: the identity and authority of the people who may commit your firm, ownership and control information about the parties, and the documents the transaction itself generates. The lawful basis is the performance of our engagement with you, and compliance with legal obligations — principally the Money Laundering Regulations 2017 and applicable sanctions law, which require us to verify who we are dealing with and to keep records of it.

When we approach you. The desk keeps a book of the firms it wants to speak to and the people at them. A record about you may exist before you and UIE have ever spoken, and whether or not your firm is a client. It holds your name, your role, a work email address, a phone number, the channel you prefer, a note of where your details came from — an introduction, a referral, an event, or the desk's own research — and notes of what was discussed with you. The lawful basis is our legitimate interest in reaching the right person at a firm about that firm's business. We do not market to individuals and we buy no lists. Where your details came from someone else, we say so the first time we write to you, and we say who. You can tell us to stop at any point, and you do not have to give a reason.

What we do not collect. This site sets no cookies, runs no analytics, and embeds nothing from a third party. There is no tracking to opt out of because there is none to begin with. The cookie statement says the same thing in more detail.

Where it is held

Records are stored in the European Union, in Frankfurt, and stay there. Documents you upload to the platform are encrypted to the parties entitled to read them before they leave your browser; UIE is never one of those parties and cannot read them. Where a transaction requires a party outside the UK or EEA to receive data, that transfer is made under the appropriate safeguards and is disclosed to you at the time.

How long we keep it

An enquiry that does not lead to an engagement is deleted after twelve months. Where we do act for you, records are kept for 5 years after the business relationship ends, because the Money Laundering Regulations 2017 require it. Receipts and evidence packs are by design immutable: they can be exported and erased at the end of their retention period, but they cannot be selectively rewritten, and that is the property that makes them worth anything.

A record in the contact book is reviewed within 24 months and deleted if nothing came of it, so that a list of people to approach does not quietly become a permanent file on people who never asked for one. If you tell us not to contact you, we keep your name and just enough to know not to write to you again, and nothing else.

Your rights

• Ask for a copy of what we hold about you, and export everything you are party to at any time.
• Have inaccurate data corrected.
• Ask for erasure. We will do it where we can, and where a legal retention duty prevents us we will tell you which one, and the date after which the data will be erased — rather than simply refusing.
• Object under article 21 to anything we do on the basis of legitimate interests, or ask us to restrict a particular use. For the contact book an objection means we stop, and we do not ask why.
• Ask for your data in a portable form.

Where we rely on legitimate interests we have written down the balancing assessment that supports it. Ask and we will send it to you.

We reply to a rights request within one month. If you are not satisfied, you can complain to the Information Commissioner's Office at ico.org.uk. We would rather you told us first, and the complaints route is here.

Automated decisions

Screening and gate checks are automated, and they can refuse an action. No refusal is final on the machine's say-so: every one is receipted with its reason and carries a route to human review by UIE compliance within one business day.

Changes

This notice was last updated on 24 September 2026. Where it changes materially we will tell the people we hold data about rather than relying on them to re-read the page.